How to set up and use email templates in Gmail

If you find yourself writing the same email over and over again or copying and pasting the same message multiple times, Gmail gives you an easier option. By creating and saving email templates, you can insert them the next time you compose a message and save yourself some time.

You can store up to 50 templates at a time, so it’s easy to create different templates for different situations. Here’s how.

Create An Email Template:

  • Click on the cog icon in the top right corner of your screen.
  • Select “See all settings.”
  • Open the “Advanced” tab.
  • Scroll down to “Templates” and select “Enable.”
Advanced settings
  • Click “Save Changes” at the bottom of the menu.
  • This will take you back to your inbox. Click the “Compose” button.
  • Now, start drafting your template. When you’re ready to save it, click on the three dots toward the bottom right-hand corner of the window.
  • Select “Template” from the options.
  • Click “Save draft as template.”
  • Click “Save as new template.”
Template options
  • Type in a name for your template in the window that pops up. That name will appear as the subject line in your email. Click “Save.”
Enter a new template name window
  • If you want to make changes to a template, you have to overwrite it. Write a corrected email, and then after clicking “Save draft as template,” click the name of the template you’d like to change under “Overwrite Template.”
Template options in Compose
  • Click “Save” in the pop-up window.
Overwrite saved template window
  • To delete a template, click on “Delete template” under the “Templates” options. Click “Delete” in the pop-up window.
Template options in compose

Use a Saved Template

  • Click “Compose” to start a new message.
  • Select the three dots in the bottom right-hand corner.
  • Open “Templates.”
  • Choose the template.
Template options in compose
  • That template will now appear as your new message, and you can edit it before sending.
  • Click “Send” when you’re ready!


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